How to Implement GPS Vehicle Tracking

Your business can increase productivity and reduce costs with GPS vehicle tracking. The first step in implementing GPS tracking in your company is to install tracking units in all your vehicles. The hardest part of implementing GPS tracking is how to inform your employees and modify their behavior and to increase productivity and reduce company costs. As challenging as it may be to implement GPS tracking the cost savings and increase in productivity are worth the effort. These are simple instruction on how implement GPS tracking within your company.

Set Up Baseline

The first step is to set up a base line and measure just how much your company is losing from unproductive employees who waste time, idle vehicles or any other activity. This step can show how inaccurate their time sheets can be. By tracking your employees for one month without telling them, the business will have a good base line of what your fleet employees are doing when they are out working in the field. Your company will have an accurate assessment of how much can be saved when GPS vehicle tracking and company policies are changed.

When following this strategy is when you notice employees who are taking excessive personal errands. Or employees will go home during the day early while writing on their time sheets they are working. If employees are allowed to take vehicles home they might use the vehicles for long trips during the weekend. If they have gas cards another thing to look for is how often gas cards are used as well miles driven in-between fill-ups.

GPS Vehicle Tracking Can Improve Employee Productivity

GPS tracking can put to an end all of these activities, helping to save money through behavior modification of your employees. The first step to save money is to inform your employees. When you tell your employees you have installed GPS tracking devices the vehicles. There will be question such “do you trust us?” “we already keep logs of our time why do we need it?”. Easy answers to such questions are if we did not trust you why would we allow you to drive a company truck with thousands of dollars of equipment on it? This new tracking system makes your jobs easier since employees will no longer need to keep time sheets.

Cost savings gained from behavior modification of employees’ use of time and driving habits. Enforcing of a company policy is the only way to achieve cost savings. If you have real time GPS tracking an easy way to enforce policies is to set up real time alerts. Real time alerts can notify you every time a driver idles a vehicle for more than 5 minutes, speeding or any programmable action that could indicate lost productivity.

Automate Employee Behavior Modification

The smart way to send out real time alerts is not just send alerts out to management but also the drivers. Constant text messages also remind the driver that management is monitoring their use of the company vehicle. You can define geographic areas, allowing you to be notified when a employees vehicle is that area. You will even know when employees just go home for the day by setting up a geographical boundary around employee’s houses, or your employee strays outside of an assigned area.

You can increase fleet productivity with GPS tracking. You can add last minutes jobs onto the schedule of an employee without calling all of your employees to figure out where they are. You can route the employee with the shortest travel time using live traffic maps to avoid heavy traffic, adjusting any other schedules as need based on real time traffic condition.